speech to text

Top Seven Speech to Text Software for Windows

The digital communication landscape is undergoing a significant shift, thanks to the burgeoning popularity of speech to text technology. A striking insight from MarketsandMarkets highlights this trend: the global speech to text API market, valued at $2.2 billion in 2021, is projected to soar to $5.4 billion by 2026, expanding at a CAGR of 19.2%. This surge indicates the increasing adoption of voice-driven solutions across various sectors, reflecting a growing preference for more natural and efficient ways of interacting with technology.

Speech to text technology, particularly in the context of Windows operating systems, represents a pivotal aspect of this shift. This technology converts spoken words into written text, seamlessly integrating voice commands and dictation into the computing experience. 

For Windows users, the integration of speech to text applications brings a multitude of benefits. These tools not only enhance productivity by facilitating quicker typing but also provide invaluable support to individuals with physical or learning disabilities. The transition from voice to text on PCs has revolutionized document creation, email drafting, and system navigation, making the processes more efficient and user-friendly.

In this blog, we’ll explore the top speech to text software for Windows and the transformative impact these tools have on our digital interactions and overall computing experience.

Table of Contents

Best Windows Online Speech Recognition Software for 2024

While each speech to text software is tailored to enhance productivity and accessibility, they offer different features and benefits. Let’s dive into the top choices, examining their features in brief.

Windows Speech Recognition

Integrated into the Windows operating system, Windows Speech Recognition enables users to control their PC and dictate text using voice commands. This tool is particularly useful for hands-free operation and assisting users with physical limitations.

Key Highlights

  • Built into Windows OS for easy access

  • Dictation for composing documents and emails

  • Customizable to individual voice patterns

  • Supports multiple languages


  • No additional cost

  • User-friendly and accessible

  • Enhances PC accessibility for various users


  • Recognition accuracy can be variable

  • Limited in advanced features and language support

Dragon Professional

Dragon Professional from Nuance is a highly acclaimed speech to text software known for its exceptional accuracy and efficiency. It’s designed for professionals who require reliable voice dictation and voice control capabilities.

Key Highlights

  • Custom voice commands for repetitive tasks

  • Adapts to user’s voice for improved accuracy over time

  • Customizable vocabulary to suit professional jargon

  • Compatible with various applications and formats


  • Higher cost compared to basic speech to text tools

  • May require a learning curve to maximize its features

  • Heavier on system resources due to its advanced functionalities


Otter.ai is a cutting-edge speech to text application renowned for its accuracy and collaborative features. This online speech recognition software is designed for professionals and teams requiring real-time meetings, lectures, and conversation transcription.

Key Highlights

  • Real-time transcription with high accuracy

  • Speaker identification for real-time conversation tracking

  • Editable transcripts with collaborative editing features

  • Integration with platforms like Zoom, Microsoft Teams, and Google Meet, enhancing team productivity and communication

  • Organizational tools like tagging and folder systems for easy transcript management


  • Requires a stable internet connection for optimal performance.

  • The free version has limitations in terms of features and usage.

  • May struggle with highly technical or industry-specific jargon without customization.

Braina Pro

Braina Pro is a versatile speech to text software that combines high accuracy in voice recognition with a range of productivity features. It’s designed for users needing a reliable dictation assistant and voice-controlled computer navigation.

Key Highlights

  • Voice command functionality for PC control and web navigation

  • Dictation for efficient text input in various applications

  • Automation of repetitive tasks through voice commands

  • Multilingual support, catering to a global user base


  • Versatile in handling various tasks beyond dictation

  • User-friendly interface, facilitating easy adoption


  • Requires a stable internet connection for optimal performance

  • May have a learning curve to utilize all features fully

  • Limited offline functionality compared to some competitors


Speechnotes is an online speech to text service known for its straightforward and efficient dictation capabilities. It’s designed for users who need a quick and easy solution for converting speech to text, ideal for writers, bloggers, and professionals.

Key Highlights

  • Continuous, unlimited dictation and voice typing

  • Voice commands for punctuation and formatting

  • Easy switch between voice-typing and key-typing

  • Supports multiple languages for broader usability


  • User-friendly interface, suitable for all user levels.

  • No download or installation is required, enhancing accessibility.


  • Requires a stable internet connection for use

  • Lacks advanced features found in more specialized software

  • May not be as accurate with complex vocabulary or accents

Microsoft Word Dictation

Microsoft Word’s Dictation feature is a convenient tool for users who need to convert speech to text within a familiar word-processing environment. It’s directly integrated into Microsoft Word, making it ideal for drafting documents, emails, and notes using voice commands.

Key Highlights

  • Simple activation via the Dictate button on the Home tab

  • Supports multiple languages for diverse user needs

  • Compatible with various Microsoft 365 applications


  • Easy to use, requiring no additional software installation

  • Ideal for drafting documents, emails, and notes quickly


  • Requires a stable internet connection and a Microsoft 365 subscription

  • May not be as accurate as specialized dictation software

  • Limited to the Microsoft ecosystem, which might not suit all users

Windows Dictation

Windows Dictation is a speech to text feature available in Windows 10 and later versions, offering a straightforward way to convert spoken words into text on your PC. It’s beneficial for quickly dictating text into various applications like emails, documents, and web browsers.

Key Highlights

  • Easily enable enhanced dictation with a simple keyboard shortcut (Win + H)

  • Compatible with various applications across Windows

  • Basic voice commands for punctuation and formatting

  • Supports multiple languages for diverse user needs


  • Quick and easy to use for on-the-fly dictation

  • No additional software is required 

  • Useful for a variety of tasks, from drafting emails to writing documents


  • May not be as accurate as specialized dictation software

  • Limited advanced features compared to dedicated speech to text tools

  • Requires a stable internet connection for optimal performance

Choosing the Perfect Speech to Text for Windows

When choosing the ideal speech to text software for your Windows device, several factors come into play. These considerations are crucial in determining the best software that aligns best with your needs. 

Accuracy and Precision

Accuracy stands as a cornerstone of effective speech to text software. The software’s ability to transcribe spoken words with precision ensures that the resulting text is error-free and faithfully represents the intended message. Accurate transcription is non-negotiable in professional and academic settings, where clarity and correctness are paramount.

Language Support

Language support is another critical consideration, particularly for users who communicate in multiple languages. The software’s capacity to recognize and transcribe various languages broadens its usability, accommodating a diverse user base. Robust language support ensures the software can accurately interpret and convert speech from different linguistic backgrounds.

Integration Capabilities

Speech to text software that can smoothly interface with your preferred word processors, email clients, and productivity tools streamlines your workflow. This reduces the need for manual data transfer and enhances overall efficiency. Compatibility with other software ensures that your speech to text solution seamlessly fits into your existing digital ecosystem.

Customization Options

The value of customization cannot be overstated. Software that permits users to tailor settings, commands, and vocabulary to their needs enhances the user experience. Customization makes the software more intuitive and efficient as it adapts to individual preferences and working styles. This adaptability is particularly valuable when dealing with specialized terminology or industry-specific jargon.

Real-time Transcription

Real-time transcription capabilities offer a distinct advantage when timing and responsiveness are critical. This feature is especially useful in meetings, live events, or brainstorming sessions. Real-time transcription ensures that information is readily available, allowing immediate action or response. It’s a feature that can significantly enhance productivity and facilitate timely decision-making.

Voice Command Capabilities for Editing

Beyond transcription, many speech to text software solutions offer voice command capabilities for editing, formatting, and navigation. This functionality allows users to perform various tasks using voice commands, further enhancing productivity and enabling hands-free operation. For example, users can dictate text and then use voice commands to seamlessly edit, format, and navigate through documents or emails.

Cloud-Based Convenience

Cloud-based speech to text solutions offer flexibility and accessibility. With cloud-based software, users can access their transcriptions and data from virtually anywhere with an internet connection. This convenience extends to collaboration, as multiple users can access and work on the same document in real-time. Additionally, cloud-based solutions often provide automatic updates and secure cloud storage, ensuring your data is safe and up-to-date.


In wrapping up, the key to enhancing your Windows experience lies in selecting the right speech to text software. It’s essential to balance your immediate needs for accuracy, language support, and ease of integration with the potential for long-term efficiency gains. Each software option we’ve discussed has its strengths, and the best choice for you hinges on how these align with your specific workflow and tasks. By making an informed decision, you can significantly boost your productivity, streamline your digital interactions, and embrace a more accessible computing environment.


What is speech to text?

Speech to text, also known as voice to text or dictation, converts spoken language into written text. It allows users to communicate naturally, and the software transcribes their words in real-time, making it a convenient tool for various applications, including transcription, document creation, and accessibility for individuals with disabilities.

What are the benefits of speech to text?

Speech to text technology offers numerous advantages, including increased efficiency, accessibility, and productivity. It enables faster document creation, hands-free operation, and accessibility for individuals with physical or learning disabilities. Moreover, it simplifies tasks like composing emails and transcribing spoken content, saving time and reducing the risk of errors.

How does speech to text improve efficiency?

Speech to text improves efficiency by eliminating the need for manual typing. Users can dictate text, which is transcribed in real time, significantly speeding up the process of document creation, data entry, and communication. This technology also enables hands-free operation, allowing users to multitask while using their computers.

Does Windows have a speech to text program?

Yes, Windows includes a built-in speech to text program called “Windows Speech Recognition.” It allows users to easily control their Windows PCs and dictate text using voice commands. 

How do I get speech to text on Windows?

You can use the built-in “Windows Speech Recognition” feature to access speech to text on Windows. To enable the feature, go to your computer’s settings, navigate to “Ease of Access,” and select “Speech.” From there, you can set up and use speech to text functionality.

Can I do speech to text on my PC?

You can perform speech to text on your PC using various speech recognition software and dictation apps available for Windows. Many third-party applications offer advanced features and customization options for speech to text tasks.

What is the best speech to text for Windows?

The best speech to text software for Windows depends on your specific needs and preferences. Some popular options include Dragon Professional, Otter, Braina Pro, Speechnotes, Microsoft Word Dictation, and Windows Dictation. Each offers unique features and advantages, so choosing the one that best aligns with your requirements is essential.

Can I speak and write in Word?

Yes, you can start speaking and writing in Microsoft Word using its built-in dictation feature. Microsoft Word Dictation allows you to dictate text, which is transcribed into your document in real time. This feature enhances the convenience of creating and editing documents, making it easier for users to use their voice to compose and edit text.