Top 20 AI Software and Tools to Increase Productivity in 2025
Artificial intelligence isn't new. But, much like the Internet in the early 90s, it's taken the world by storm. The most prominent use cases driving AI in business include automating tasks, improving business operations and decision-making, boosting performance and behavior predictions, and increasing revenue, among other things. Today, a multitude of AI-based apps and such tools help businesses reinforce their workflow by allowing leaders to spend more time on organizational growth and expansion and less time on common repetitive functions.
Yet, despite these potentials, many companies are still hesitant to deploy AI solutions in their workflow. The reasons range from a dearth of compatible infrastructure to talent shortage to lack of strategy to cultural barriers, among other challenges.
There is excellent potential in AI, and to make it work for companies, it's first important to understand the ways in which AI tools can drive quality outcomes.
Enhance Productivity and Efficiency
One of the primary advantages of any artificial intelligence tool is that they enable us to be more efficient. AI can optimize operations with precise forecasting, predictive maintenance, quality control, and risk reduction. AI solutions can keep going indefinitely, be leveraged to complete much larger, more complex processes, and are not restricted by human errors and limitations. In tandem, they help identify and correct areas of inefficiency that can cost companies.
For example, an insurance business can use AI to process claims at higher volumes and faster than humans, freeing up time to focus on other, more critical tasks, such as providing consumers with innovative services, driving productivity, and improving revenue. In manufacturing, retailing, logistics, and other similar industries, AI can help provide a wealth of insight into how different conditions affect operations at every stage. This transforms the way companies procure goods and services.
Moreover, artificial intelligence enables business analysts to make smarter decisions faster than ever by analyzing trends and patterns in minutes.
Improve Monitoring and Customer Service
Customer service is another area where AI excels. Exceptional customer service is an absolute must today. AI and machine learning services can be used to gather and analyze social, historical, and behavioral data, allowing organizations to gain a complete understanding of their audience and provide remarkable customer experience. As such, AI-powered chatbots can provide customers with a more personalized and informed conversation that can answer their queries. Furthermore, working hand-in-hand with support agents, AI programs can deal with customer queries and respond within seconds, allowing the executives to focus on more complex cases.
Besides, artificial intelligence can analyze vast volumes of data in a short period and, along with predictive analytics, produce real-time, actionable insights that can be used to guide interactions between a customer and a brand. To put it simply, the several ways in which AI can benefit customer service are by improving lead generation, streamlining working, reducing costs, facilitating stellar customer service, and preventing employee burnout.
Accelerate Business Growth and Expansion
Artificial intelligence tools also make it easier for companies to understand their customers and audience. AI-based platforms can track consumer behavior, analyze data and predict business trends, and offer insights that help get a better understanding of customers and personalize the marketing tactics accordingly.
That said, there's always a degree of uncertainty when it comes to expanding into a new market, but AI applications can help eliminate some of this uncertainty by allowing businesses to identify the top priorities, decide which challenges should be addressed first, and reveal unforeseen opportunities or hurdles. They can be used to leverage existing data to identify smaller steps and projects that can help lay the groundwork for larger AI priorities by uncovering opportunities to optimize current business processes and address skills gaps preventing organizations from functioning at their full potential.
Reduce Human Error
Humans, more often than not, make decisions based on intuition rather than facts or evidence, which almost always results in bad choices. Artificial intelligence, on the other hand, compares alternative options for achieving goals more objectively and reduces human errors in decision-making by helping us understand how our decisions can affect our goals.
Moreover, every business has room for improvement. These could be the steps that are more time-consuming, more susceptible to errors or are simply higher cost or even higher risk. This is where AI shines by optimizing the operations by identifying weak spots.
Without a doubt, artificial intelligence has introduced new ways of communicating, doing business, and learning, which is fundamentally changing the world. In other words, no one can deny the role AI plays in business as an enabler.
Also read : Transform the Banking Industry with AI
Our Top Artificial Intelligence Tools for Different Industries
Artificial intelligence's applications have evolved dramatically in a short amount of time and are becoming increasingly common. In fact, according to a recent Gartner research, around 37 percent of companies use AI to run their businesses, and this number will only grow in the coming years. AI tools are a staple in today's business world, and if your organization hasn't adopted one, here is a curated list of top-performing AI tools across different industries for you to choose from:
1. Murf AI
An intuitive text to speech software, Murf AI, is designed to allow users to generate 'human-like' voiceovers without the need for complex recording equipment or hiring a professional voice artist. The voice generator eliminates the entire process of creating voiceovers manually by providing users with natural-sounding synthetic voices in 20 different languages and multiple accents. The 120+ high-fidelity AI voices offered by Murf can mimic the subtleties, including the likeness and style of the human voice in speech. From aspirational to conversational, authoritative to casual, happy to sad, and angry to cheerful, Murf's synthetic voices can replicate a variety of speaking styles and tones. Murf has high-quality AI voices for every use case, including eLearning, advertising, podcasting, L&D, and audiobooks.
That is not all! Serving as an all-in-one voice solution, Murf's simple-to-use AI voice generator enables users to add images, videos, and background music and sync the voiceover with the visuals and music to create a perfectly timed voice over videos or presentations. The voice platform also offers key features for smart pronunciations using IPA, voice customizations that enable users to change pitch, pause, emphasis, and speed, and the ability to clone a voice and change or swap a male voice to a female and vice versa. Murf also provides an text to speech API that can be seamlessly integrated with your system and turns it into an effective voiceover generating machine—no complex coding required. So, if you are looking to create natural sounding speech from the text for your projects, look no further than Murf.
2. Grammarly
An AI-powered writing assistant, Grammarly helps users improve existing content by fixing grammatical errors, avoiding overused words, keeping your writing concise, and making it sound more confident. Designed as a simple spelling and grammar checker, the tool has now evolved into a highly-intelligent, data-rich platform for communication enhancement that provides users with feedback on nuanced aspects of language like clarity and tone.
In addition, Grammarly proposes rewrites for complex sentences; this dramatically speeds up self-editing, although users still need to gauge their accuracy. Grammarly also offers a chrome extension for browsers that checks grammar, spelling, plagiarism, and more in real-time on a number of different platforms, including Microsoft Word, WordPress, Facebook, and more.
3. Hootsuite
Hootsuite is an AI-based application for managing all social media network channels such as Twitter, LinkedIn, Facebook, and Instagram. Its a social media management system or tool that enables users to view multiple streams simultaneously and monitor what customers are saying. You can post updates, read responses, schedule messages, view statistics, and much more on platforms like Facebook, Twitter, LinkedIn, Instagram, and WordPress from a unique dashboard with tabs organizing all the social profiles you are on. This enables users to implement, manage, and analyze marketing campaigns across all these social profiles without signing in to each network individually. In fact, with Hootsuite's premium subscription, users get advanced social analytics, customer engagement, team collaboration, and security features.
An interesting feature of the platform is the ability to schedule posts. Don't have time to post throughout the day? Schedule the posts beforehand so that they're automatically posted at a specific time rather than doing so manually. With Hootsuite's advanced analytics feature, businesses can get an in-depth view of how well their social media strategy is working. The tool tracks 'clicks' across all linked platforms, delivering them in an easy-to-read series of charts.
4. ChatBot
ChatBot is an all-in-one software to build and launch conversational chatbots without coding. It gives you everything you need to manage and develop chatbots. The platform's no-code chatbot builder allows you to drag and drop conversation blocks to easily build your stories. You can choose from multiple bot response formats and actions to create engaging chatbot experiences. Users can also test their story while building it within the ChatBot web app to ensure the chatbots work as intended before they connect with users.
A notable feature of ChatBot is its Chat Widget which enables businesses to launch AI chatbots on their websites with a couple of clicks and customize their look and feel to match the brand's style and website design. Moreover, if you are new to creating chatbots, ChatBot software has pre-built templates that users can reuse. Furthermore, businesses can also connect ChatBot to LiveChat, Facebook Messenger, or Slack using the application's out-of-the-box integrations and deliver consistent customer support across all channels.
5. Movavi
Movavi Video Editor, known for its beginner-friendly interface, has now embraced AI, and turned into a more advanced solution for making videos. It still has all the basic video editing tools—filters, transitions, titles, and color adjustments that are simple with automatic filters and LUTs, or even more nuanced with manual settings. The refined crop and rotate features let you get down to the tiniest detail to create exactly what you need from your footage.
The recently introduced AI features include motion tracking that helps users follow the movement of objects in the clip. There is also an AI background removal option, so you can get rid of those boring surroundings, and an AI video stabilization tool, which comes in really handy if you are filming with a shaky hand. You can use AI to enhance audio too thanks to the noise removal feature that will hide all unpleasant sounds in the background. The tool costs $54.95 for a one-year subscription and $74.95 for a lifetime license.
6. Timely
An automatic time tracking software, Timely helps users track the time spent in every web and desktop app. Forget timers, manual input, and note-taking; with Timely, you can get a precise daily record of all the time spent in documents, meetings, emails, websites, and video calls with zero effort. You can log work hours, track project time, create weekly timesheets, and more effortlessly with Timely, which takes the sting out of time tracking by doing the job for you. In fact, the software's simple user interface and intuitive technology have helped several companies reduce timesheet admin by 75 percent.
Teams can also use Timely to manage their productivity, better performance, and stay on top of well-being and workload without compromising anyone's trust. For example, project managers can use Timely to visualize project budgets and activities in real time, dive deep into the granular details of tasks, activity, and performance, as well as plan, collaborate, and report effectively, knowing exactly where their project time goes.
An interesting feature of Timely is that it offers an open source API, enabling businesses to easily connect data across their existing digital toolkit, be it Stack or Microsoft outlook, or any other CRM, HR, payroll, internal reporting, and project management tools and enjoy modern, automatic time tracking without changing the workflow organizations have spent years perfecting. Timely offers flexible subscription plans that can be scaled to meet the needs of businesses of all sizes and enable them to access the benefits of automatic time tracking.
7. Legal Robot
A software application, Legal Robot uses AI to make legal documents less painful for everyone and improve access to justice. Consumers can use Legal Robot's iOS or Android applications to understand legal language. In tandem, businesses can use it to expedite their sales and procurement pipelines, and attorneys can focus on what matters rather than spending time on making documents and managing them manually.
Organizations and individuals can use the several features offered by Legal Robot to:
Automatically extract key terms and find problems with legal style, definitions, and risky language.
Translate legalese into simple, plain language and improve comprehension and accessibility.
Manage GDPR and DMCA requests, monitor website legal terms, and more.
8. Canva
Without a doubt, Canva has revolutionized design, and now, the popular online design platform has introduced a free AI image generator application that can turn your text into images and add visual flavor to your designs.
With Canva's text-to-image application, users can achieve AI-generated images in a matter of a few seconds by simply speaking the right words, whether they are sensible descriptions or whimsical ideas. The AI art generator quickly interprets and illustrates your text prompts from never-before-seen pictures on the Internet to complex images that don't even exist in your gallery. Businesses can use Canva to create an image from text that will quickly visualize your unique concept or idea for you and add it to any presentation or social media post.
Canva can generate AI art in many different styles, including photos, painting, drawing 3D, concept art, and pattern. So, whether you want to create a lifelike rendering with a 3D style that you can use for your futuristic invitation or a painting style to produce textured brushstrokes, Canva can create them all. Furthermore, with the text-to-image feature, users can create and edit an image without leaving Canva or using other subscriptions or tools to power their creative workflow.
9. Asana
A smart project management tool, Asana helps teams orchestrate their work, from daily tasks to strategic initiatives. Teams can use Asana to organize projects, share and store documents, assign tasks, focus on key objectives, and track progress, all in one place. As a cloud-based application, it lets users visualize task progress in multiple views, including lists, Kanban boards, calendars, and Gantt charts. Moreover, Asana can be integrated with many third-party apps, enabling businesses to add more organizational, time-tracking, and communication functions.
Asana offers features for task management, document management, collaboration, workflow management, project portfolio management, and more, making it a one-stop solution for all project management needs.
Asana also has a centralized dashboard for team members to communicate; this not only eliminates the to-and-fro email communication but also improves collaboration among the members and allows project managers to manage their teams more efficiently, increasing productivity.
10. pymetrics
A soft skills platform, pymetrics uses data-driven behavioral insights and audited AI to create a more efficient, effective, and fair hiring process. The software is redefining hiring and talent management. It uses gamified behavioral assessments to evaluate talent and match them to a suitable role. Rather than focusing on backward-looking resumes or subjective questionnaires, pymetrics collects objective cognitive and behavioral data to measure an individual's true potential. Companies can use pymetrics to build custom algorithms based on what they define as top talent and future-proof not just their hiring process but also improve talent engagement, talent mobility, and retention all with one tool.
A standout feature of pymetrics is that the platform can evaluate job seekers for any role within a company and, ultimately, any role in the pymetrics ecosystem. pymetrics offerings comprise talent acquisition and management and assessments, including core games, numerical and logical reasoning, and video interviews.
We hope this shortlist of the top 10 AI tools will guide you through questions and concerns about choosing the right software that can help improve productivity and achieve the desired outcome.
11. Otter
Otter is a revolutionary productivity tool that transforms communication by providing real-time AI voice transcription. Designed to streamline meetings, Otter automates note-taking, making interactions more valuable. With features like OtterPilot, it automatically transcribes Zoom, Google Meet, or Microsoft Teams meetings, providing automated live summaries and chat Q&A. Otter Workspaces, tailored for teams, offers an intuitive interface for streamlined collaboration. Businesses find Otter indispensable for enhancing efficiency, communication, and documentation.
12. Jasper
Jasper AI, a versatile language model, exhibits adaptability in generating text, translating languages, and answering queries. Rooted in machine learning and natural language processing, Jasper comprehends and produces text resembling human language. Researchers and academics find Jasper beneficial for investigating linguistic patterns, generating concepts, and conducting NLP experiments.
Authors and content producers, on the other hand, can use Jasper to overcome writer’s block, while organizations can deploy it for customer care, improving client satisfaction. With applications in academia, content creation, and customer support, Jasper AI stands out as a valuable tool for diverse users.
13. GitHub Copilot
GitHub Copilot is an AI pair programmer developed by GitHub, OpenAI, and Microsoft. It transforms coding with autocomplete-style suggestions, analyzing code context and offering coding assistance. Supporting various programming languages, GitHub Copilot accelerates the coding process, ensuring accuracy and efficiency for developers.
JavaScript, well-represented in public repositories, benefits significantly from GitHub Copilot’s autocomplete suggestions. The tool’s availability as an extension in multiple code editors makes it accessible to a wide range of developers, enhancing their coding experience and productivity.
14. Synthesia
Synthesia revolutionizes content creation by producing videos in 120 languages. Synthesia's AI video production studio offers a streamlined process, reducing both the time and costs associated with traditional methods. Its pre-existing templates and customizable options simplify the creation process. Synthesia’s multilingual capabilities also enable users to reach a global audience effortlessly. The platform’s versatility and customization options, coupled with engaging visuals and data-driven insights, empower businesses to craft compelling narratives and drive impactful marketing campaigns.
15. Notion
Notion is an all-in-one digital platform designed to streamline organization and collaboration. Perfect for individuals, professionals, and teams, Notion replaces multiple tools with versatile building blocks, offering note-taking, project management, and task organization features.
Notion’s versatility makes it a central hub for managing various aspects of personal and professional life. By providing a unified tool for tasks like project management, recipe databases, fitness logs, and more, Notion significantly improves productivity and organization for users across different domains.
16. SurferSEO
SurferSEO is a content optimization tool that enhances written content by analyzing on-page signals. Writers benefit from its detailed breakdown of Google’s first page for a specific keyword, aligning their content with top-ranking competitors. By focusing on improving writing quality and SEO performance, SurferSEO becomes an invaluable asset for content creators striving to create high-ranking and optimized content.
The tool’s ability to provide insights into average word count, keyword density, and various other factors empowers writers to optimize their content effectively, contributing to better search engine visibility.
17. QuillBot
QuillBot, an advanced AI writing tool, caters to various writing requirements such as sentence rephrasing, article rewriting, and AI-generated content creation. It focuses on enhancing writing quality by leveraging cutting-edge natural language processing (NLP) techniques.
With features like grammar checking and writing enhancement, QuillBot serves academics, bloggers, and content creators seeking to improve the clarity and quality of their written content. QuillBot’s ability to effectively paraphrase text while considering grammar, sentence structure, and context makes it a valuable tool for writers looking to enhance their writing fluency and clarity.
18. Fireflies.ai
Fireflies.ai is an AI meeting assistant that simplifies meeting workflows by automatically recording and transcribing discussions. Integrated with calendars, it offers features like meeting recaps and conversational analytics. This tool streamlines post-meeting processes, providing valuable insights and collaborative note-taking capabilities.
By automating the recording and transcription of meetings, Fireflies.ai ensures that users have a comprehensive record of discussions, facilitating better collaboration and decision-making. The tool’s seamless integration with calendars and emails further enhances its usability, making it an essential tool for businesses and individuals seeking efficiency in their meeting management.
19. Decktopus
Decktopus is a powerful presentation software designed for professionals, sales teams, and marketers. With customizable templates and an intuitive interface, it facilitates the creation of stunning presentations, decks, and proposals.
Decktopus improves productivity by offering prompt templates for product launches, saving users time and effort in crafting effective content. By providing an easy-to-use platform for creating professional-looking presentations, Decktopus empowers users to convey their ideas effectively and aesthetically, making it an essential tool for those seeking to enhance their presentation creation process.
20. Socratic
Socratic, a Google tool, enhances student learning by utilizing AI and search tools to comprehend course material better. Tailored for high school and college students, it offers features like voice and camera-based queries. Socratic encourages independent study by providing expert-created study guides, videos, and detailed explanations.
It becomes a valuable resource for students seeking assistance and understanding, especially in the absence of immediate access to teachers or tutors. Socratic’s ability to predict concepts that aid students in solving queries demonstrates its commitment to enhancing the learning experience.
Also read : Best Generative AI Tools for Everyday Use
Key Takeaways
Certainly, the range of potential applications for artificial intelligence is significantly broader than we can ever imagine. The best AI tools not only help process unfathomable amounts of information and offer incredibly detailed analytics, priceless insights, and actionable predictions but can also put your data to the most effective use, monitor, and detect patterns with ever greater speeds and more accuracy. This can take your business productivity to the next level.
Hence, it's important to invest and adopt the right AI-based tool for your business requirements. Only then will you stand to reap the plethora of advantages offered by artificial intelligence.
FAQs
What are AI productivity tools, and how do they benefit users?
AI productivity tools optimize workflows by automating tasks across diverse domains. By eliminating repetitive activities, these tools enable users to concentrate on strategic and creative aspects of their work. Offering multifaceted benefits, they contribute to time savings, enhance decision-making, and improve overall productivity. In project management, for instance, AI tools automate task assignments, optimize schedules, and provide real-time project updates.
What criteria define the best artificial intelligence productivity tools?
The best AI productivity tools stand out based on several key criteria. A user-friendly interface is critical, ensuring accessibility for users of varying technical proficiency with an intuitive design. Seamless integration with existing workflows is crucial, allowing users to merge AI benefits with their preferred platforms effortlessly. Adaptability is a defining factor, accommodating various tasks and contexts, from personal management to business optimization. Robust analytics capabilities provide intelligent insights, aiding informed decision-making based on real-time data. Collaboration features, including communication and document sharing, foster a more integrated and efficient work environment, enhancing overall productivity.
Are AI productivity tools suitable for both personal and professional use?
AI productivity tools offer versatility for both personal and professional applications. On a personal level, these tools assist with task management time-tracking, and provide personalized recommendations based on user behavior. AI-powered personal assistants like Siri, for example, automate routine tasks and offer habit-improving suggestions.
In professional settings, these tools optimize workflows, allocate resources intelligently, and predict potential bottlenecks, enhancing efficiency in project management. For example, in customer service, AI-driven chatbots handle routine queries, allowing human agents to focus on complex problem-solving.
Can AI productivity tools be used across different devices and platforms?
Designed for compatibility across desktops, laptops, tablets, and smartphones, AI tools ensure seamless access for users on various devices. Cloud-based solutions enhance accessibility by enabling real-time synchronization of data across devices. Users can switch between devices without compromising data or functionality, whether working in the office on a desktop, accessing information on a tablet during a meeting, or checking progress on a smartphone while on the go. This flexibility enhances user convenience and productivity.
How do AI productivity tools help in time reduction?
AI productivity tools use neural networks and are instrumental in time-saving through efficient automation. These tools handle routine tasks, such as task assignment and progress tracking in project management, freeing up valuable user time. In communication, chatbots automate responses to common queries, ensuring prompt replies. Automated scheduling features streamline meeting arrangements, eliminating time-consuming back-and-forth communication. Additionally, AI tools contribute to time reduction by providing intelligent insights through data analysis and pattern recognition.
Do AI productivity tools include features for goal setting and tracking?
AI productivity tools often incorporate robust features from neural networks for goal setting and tracking, aiding users in defining objectives, breaking them into actionable tasks, and monitoring progress. Intelligent analytics within these tools offer valuable insights, helping users stay on course and achieve their goals efficiently. For instance, a project management tool with goal-tracking features visualizes milestones, tracks task completion rates, and provides predictive analytics for potential delays.
